CreditsLast Updated 2016-03
This multi-part resource details the basics of the event planning process, built from the documented experience of several experienced trainers - among these steps are gathering inputs, analyzing these inputs, and their subsequent impact on the design, preparation and orientation of a training event.
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Before planning the training event, and especially if it is in a region or country other than your own, it’s important to carry out some research into the cultural, social and political realities of the operating environment. These findings will enhance and clarify your own understanding of the operational realities involved, be highly relevant to the design and execution of the training, and inform your own operational security protocols and approaches in preparation.
Having established the answers to (some of) the above questions, take these findings and begin applying them to your knowledge of the activities and actors involved in the training. This may include your participants, local contacts, and the act of conducting the training itself, but could also include other activities and actors of which you may not be initially aware. This is a vital next step in the planning process, that will lead to a more holistic understanding of your operational realities.
Finally, having first mapped out the operational landscape of your training location through its socio-political and cultural realities, then applied that understanding to the activities and actors involved, you can begin considering the practical and logistical parameters at play in the planning process. What are the timing, resource, and even spatial restrictions, imposed either by circumstance or deliberately, upon the training?
How much time do you have to lead this training? If there is a hard limit, what is the motivation behind it?
What can you offer participants, and what can you not offer them? Particularly in terms of technical support?
What is the ratio of trainers to participants? Will you have support in the form of co-trainers/other qualified persons?
Are there other events or competing demands on participants that will interfere with their ability to participate in the training? If so, can you reschedule the training or find a way to diminish the interference?
Do you know where the training will be physically held? Is it the office of a known contact or organization, or is it another, off-site location? Will internet access be problematic in either case?
Do you speak the same language as your participants, or will translation be required? Should you consider finding a qualified trainer who speaks the requisite language to lead the training instead?